Sr. Project Manager & Award Administrator

Contributor & Technical Alignment

• Accountable for end-to-end technical alignment across Siemens Healthineers Endovascular Robotics and subrecipient interfaces; owns resolution of any integration misalignment impacting program delivery.
• Establish and enforce technical governance with contributors (reviews, design checkpoints, issue tracking).
• Identify and support resolution of milestone and delivery gaps, inconsistencies, and integration risks early.
• Coordinate day-to-day administration of the ARPA-H award between Finance, Contracts, Legal, Compliance, and technical workstream leads.
• Maintain an integrated calendar for monthly status reports to ARPA-H, technical status reports, program plans, milestone reports, financial workbooks, invoices, and other contractual deliverables.
• Track milestone acceptance criteria, payment dependencies, cost share, expenditure forecasts, invoicing status, and corrective actions in collaboration with Finance and Contracts.
• Maintain complete, accurate, and audit-ready award records, including approvals, correspondence, deliverables, financial documentation, personnel records, and decision history.
• Coordinate subaward and supplier administration, including deliverable schedules, milestone evidence, invoices, flow-down requirements, compliance documentation, and issue escalation.
• Support award modifications, rebudgeting, scope changes, key-personnel updates, equipment requests, and other contracting actions through documented change-control processes.
• Coordinate publication and external-communication reviews within required lead times and ensure appropriate protection and labeling of proprietary or confidential information.
• Serve as an operational liaison for administrative and financial interactions with ARPA-H and ensure requests, decisions, action items, and commitments are documented and closed on schedule.

Program Execution & Coordination

• Lead and coordinate day-to-day program execution across internal engineering teams and external suppliers, ensuring alignment to schedule and deliverables.
• Translate program objectives into clear technical deliverables and milestones across suppliers.
• Maintain integrated program plans that reflect both EVR and subrecipient dependencies.
• Own the technical decision tracker and ensure all decisions are documented, communicated, and implemented across organizations.

Risk & Issue Management

• Proactively identify and escalate technical and integration risks.
• Drive cross-company issue resolution, ensuring rapid decision-making and no loss of momentum.
• Implement risk mitigation strategies to avoid downstream delays in system integration.
• Advanced proficiency with project-planning, financial-tracking, reporting, document-management, and collaboration tools.
• Exceptional attention to detail, deadline management, written communication, and stakeholder coordination across technical and administrative functions.

Communication & Leadership

• Support the primary interface Research Lead EVR with interfacing with the subrecipient technical leadership.
• Provide clear, structured updates to internal stakeholders and leadership.
• Facilitate decision-making across organizations, ensuring alignment and accountability.
• Strategic governance and leadership of technical program milestones to accelerate schedules and proactively mitigate technical risks for the ARPA project.