Sr. Site Administrative Assistant
Lonza
Summary
This is a fully site-based role. Working together in person supports close, real-time collaboration and the technical precision needed to manufacture medicines to the highest quality and safety standards.
Job description
What you will do:
- Complete a broad variety of administrative tasks with extreme confidentiality.
- Organize events, guest visits, and welcome visitors to the site.
- Arrange complex travel plans, itineraries, reservations, presentation creation/review, agendas, and compile documents for meetings.
- Assist with pre-, during, and post-meeting action item follow-up.
- Coordinate and manage the schedules of SVP and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines.
- Research, prioritize, and follow up on issues and concerns addressed to executives, determining appropriate actions or responses.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion under deadline pressures.
- Support expense management and order supplies and materials as needed.
- File and organize documents in electronic systems.
- Perform other duties as assigned.
What we are looking for:
- Associate or Bachelor’s degree, with 5+ years of Administrative Assistance experience.
- Proficient with Microsoft 365, including PowerPoint, Word, Excel, Teams, CoPilot and Concur Expenses.
- Experience working independently with little to no supervision
- Coordination of meetings, working lunch preparations, executive presentations and additional administrative tasks as needed.
- Exceptional organizational skills with the ability to prioritize multiple tasks seamlessly and with excellent attention to detail.
- Excellent interpersonal skills and the ability to build relationships with diverse collaborator groups.
- Proven ability to identify and resolve problems efficiently; gather and analyze information; develop solutions; use reason and judgment.
- Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, and applies feedback to improve performance.
- Highly resourceful team player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, adaptable to competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Flexibility to come in early for special events and occasionally stay later to wrap up.
Requirements
- Associate or Bachelor’s degree
- 5+ years of Administrative Assistance experience
- Proficient with Microsoft 365, including PowerPoint, Word, Excel, Teams, CoPilot and Concur Expenses
- Experience working independently with little to no supervision
- Coordination of meetings, working lunch preparations, executive presentations and additional administrative tasks as needed
- Exceptional organizational skills with the ability to prioritize multiple tasks seamlessly and with excellent attention to detail
- Excellent interpersonal skills and the ability to build relationships with diverse collaborator groups
- Proven ability to identify and resolve problems efficiently; gather and analyze information; develop solutions; use reason and judgment
- Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, and applies feedback to improve performance
- Highly resourceful team player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, adaptable to competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Flexibility to come in early for special events and occasionally stay later to wrap up
Benefits
- Relocation assistance
- Compensation programs
- Global benefits
Company overview
Lonza is a pioneering global Contract Development and Manufacturing Organization (CDMO) and a world leader in pharmaceutical manufacturing services. Founded in 1897 in Switzerland, the company has evolved into the first and original CDMO, now operating as one of the largest Western CDMO networks with approximately 19,000 employees across more than 30 sites spanning five continents. Lonza specializes in transforming therapeutic discoveries into life-saving and life-enhancing treatments for patients worldwide. The company's comprehensive services span from early development to drug substance and drug product manufacturing, covering established and emerging technologies including mammalian biologics, small molecules, highly potent APIs, bioconjugates, mRNA, microbial products, and cell and gene therapies. With a focus on cutting-edge science, smart technology, and lean manufacturing, Lonza serves a diverse customer base ranging from emerging biotechs to global pharmaceutical companies, delivering integrated solutions throughout the entire treatment lifecycle.