Sr. Specialist, Inventory Material Control

About the role

The Sr. Specialist, Inventory Material Control is a dynamic role responsible for managing inventory and daily order requests, coordinating and performing shipping and receiving activities, and preparing operational reports based on utilization metrics. As team lead for a small inventory management team, this role serves as a key operational resource across multiple departments, helping ensure timely order fulfillment, accurate documentation and effective communication with internal stakeholders. The position also supports workflow efficiency, reporting accuracy and cross-functional coordination to meet business and customer needs across two divisions within the organization.

Daily shipping and logistical execution

• Source and maintain on-site not-for-human-use (NFHU) scrap product inventory by assessing inventory levels and order needs.
• Manage order intake and review, providing timely, professional and accurate responses to business requestors and translating requests into order fulfillment activities.
• Coordinate the receipt and delivery of materials across assigned locations.
• Collaborate with business requestors on order substitutions and replacements, as applicable.
• Ensure shipments are packaged, labeled and documented in accordance with applicable work instructions, including Global Trade requirements for international shipments.
• Process and maintain receiving documentation to support complete and auditable records.
• Support inventory control activities, including cycle counts and issue resolution.
• Maintain a clean, safe and organized work environment in accordance with company policies and quality standards.

Analytics and operational reporting

• Develop, maintain and communicate reporting on key operational metrics and performance indicators, including order request volume, product distribution and return activity, scrap rates, sterile-sourced product utilization, and cost center demand and utilization trends.
• Analyze data to identify trends, risks and opportunities for process optimization.
• Contribute to metrics dashboards and reports for leadership and cross-functional stakeholders.

Team coordination and communication

• Facilitate daily team scrums to prioritize work and align team activities with business needs and strategic priorities.
• Represent the function as a subject matter expert during annual on-site internal audits.
• Travel to support large internal events and serve as the on-site logistics lead, including the National Sales Meeting and National Training Conference.

Process improvement and cross-functional collaboration

• Establish realistic timelines, coordinate resources and ensure accurate, on-time delivery of materials for projects and events.
• Identify and implement approved process improvement initiatives and measure the effectiveness of implemented solutions.

Required qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 5 years' experience in logistics, shipping, distribution or a related field.
• Ability to manage multiple priorities in a fast-paced environment with minimal supervision.
• Strong organizational skills, attention to detail and customer focus.
• Strong written and verbal communication skills, with the ability to influence and collaborate across functions.
• Strong analytical and problem-solving skills, with demonstrated experience interpreting data and developing actionable recommendations.
• Intermediate to advanced proficiency in Microsoft Excel.

Preferred qualifications

• Experience in the medical device industry or another regulated industry.
• Six Sigma Green Belt certification or higher.
• Experience developing reports, dashboards and data visualizations.
• Working knowledge of logistics and inventory management systems and applications.