Sr. Talent Acquisition Coordinator

Your Role

Avid Bioservices is seeking a proactive, detail-oriented, and motivated Senior Talent Acquisition Coordinator to support the talent acquisition team throughout the hiring process. This role is ideal for someone who thrives in a fast-paced environment, enjoys administrative coordination, and is committed to delivering a seamless candidate and stakeholder experience. The ideal candidate is highly organized, tech-savvy, comfortable partnering with individuals at all levels of the organization, including C-level executives, and eager to build recruiting skills for complex roles.

Key Responsibilities

• Schedule and coordinate all Talent Acquisition activities, including interviews, candidate debriefs, candidate travel, TA meetings, and calendar management.
• Ensure stakeholders have the information needed to deliver seamless interview experience for hiring managers, panelists, and candidates.
• Maintain accurate candidate records and complete consistent data entry within the applicant tracking system (ATS) or CRM.
• Assist with job postings, candidate communications, and recruitment reporting.
• Track recruiting metrics and generate reports as needed.
• Support onboarding coordination and pre-employment processes.
• Identify and resolve scheduling or process-related challenges with a proactive, solutions-oriented approach.
• Support TA projects, including Avid's internship program, local job fairs, and onsite recruiting events.
• Assist with process improvement initiatives, including automation opportunities, HRIS/ATS capability assessments, system solution reviews, and training documentation.
• Develop recruiting skills over time, including sourcing and engaging candidates for complex and specialized roles.
• Handle all candidate and employee information with a high level of confidentiality.

Minimum Qualifications

• High school diploma or GED required.
• Minimum of 2-4 years of administrative, HR, or recruiting support experience required.
• Familiarity with applicant tracking systems (ATS) or CRM platforms.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail, data accuracy, and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• High level of professionalism, sense of urgency, and ability to manage competing priorities under pressure.
• Strong interpersonal skills and a customer-service mindset.
• Comfortable interacting with and supporting C-level executives.
• Excellent organizational, communication, and time management skills.
• Proven problem-solving abilities and a proactive mindset.
• Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications

• Self-motivated and eager to grow within talent acquisition, with a strong interest in developing sourcing, recruiting, and candidate assessment skills for complex roles.
• Exposure to and/or familiarity with the life sciences industry.

Position Type/Expected Hours of Work

This role is a full-time onsite position in Tustin, CA. Days and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. unless otherwise stated by Supervisor. The employee must also have the ability to work overtime and/or weekends when necessary.