Sr Training Coordinator
Medline Industries, LP
Summary
Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.
Job description
Job Summary
Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.
Major Responsibilities
- Manage enrollments and attendance/completion of learning activities in the learning management system (LMS)
- Enter and maintain course information
- Assist with training registration requests
- Track and maintain employee training records in system
- Run regular and ad hoc reports from the system
- Manage logistics for training activities including scheduling classes, reserving rooms and needed resources, organizing training rooms before and after class, arranging catering
- Coordinate and schedule trainers (internal and external)
- Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers
- Print class rosters for trainers
- Manage vendor invoices, submit charge back request to Accounts Payable
- Analyze and report financial data associated with training including budgets, actual spend and estimates to completions
- Support the training administrative activities required to partner with shared services and external vendors
- Manage purchasing/payment operations for L&D programs that utilize external vendors
- Oversee tactical deliverables from contractors
- Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants
- Ensure participants complete required pre- and post- class work and/or tests
- Distribute training evaluations and other follow-up materials
- Lead and facilitate new hire activities: weekly orientation, bi-monthly tours and quarterly mixers
- Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports
- Facilitate specific learning programs as requested
Requirements
- High school diploma or equivalent
- At least 2 years of administrative or support experience in Learning & Development or related role
- LMS Administration experience
- Interpersonal skills; ability to build alliances with leadership and vendors
- Proficient in Microsoft Office applications
- Strong verbal and written communication skills
- Meticulous attention to detail with excellent time-management skills
- Strong project management skills
Benefits
- Health Insurance
- Life & Disability Insurance
- 401(k) Contributions
- Paid Time Off
- Continuing Education & Training
- Employee Assistance Program
- Employee Resource Groups
- Employee Service Corp
Company overview
Medline Industries, LP is the largest privately held manufacturer and distributor of medical-surgical products and supply chain solutions in the United States. Founded in 1966 and headquartered in Northfield, Illinois, the company serves all points of care including hospitals, extended care facilities, surgery centers, physician offices, home care agencies, and retailers. With over 550,000 medical products and clinical solutions, Medline operates in more than 125 countries and territories worldwide. The company employs approximately 35,000-43,000 people globally and generates annual revenues exceeding $21 billion. Medline's comprehensive portfolio includes medical devices, surgical supplies, wound care products, protective apparel, durable medical equipment, and sterilization solutions. The company combines manufacturing expertise with extensive distribution capabilities through its network of over 50 distribution centers across North America, providing integrated supply chain solutions that help healthcare organizations improve clinical, financial, and operational outcomes.