Team Leader, Accounts Payable
Inotiv
Summary
The Accounts Payable Lead plays a key role in supporting the day-to-day operations of the Accounts Payable function. This position ensures the accurate, timely, and compliant processing of vendor invoices, payments, and related financial transactions. Serving as a trusted resource and subject matter expert, the AP Lead provides guidance and support to the AP team, identifies opportunities to improve processes and efficiency, maintains strong internal controls, and contributes to a successful month-end close.
Job description
Key Accountabilities
- Provide guidance and support to Accounts Payable specialists by serving as a resource for best practices, process knowledge, and day-to-day AP activities.
- Oversee the full cycle of accounts payable processes: invoice receipt, three-way matching, coding, approval workflows, and timely payments via check, ACH, wire, and credit card.
- Serve as point of escalation for Accounts Payable issues and provide support as needed to team.
- Act as the backup for the Accounts Payable Manager during periods of absence, helping ensure continuity of day-to-day operations.
- Ensure compliance with company policies, internal controls, SOX requirements (if applicable), and relevant tax regulations (e.g., 1099 reporting).
- Manage vendor relationships, including onboarding, statement reconciliations, dispute resolution, and maintaining accurate vendor master files.
- Review and approve high-value or complex invoices and payment requests.
- Support month-end, quarter-end, and year-end close processes, including accruals, aging analysis, and account reconciliations.
- Identify and implement process improvements, automation opportunities, and best practices to increase efficiency and reduce errors.
- Collaborate with Procurement, Treasury, Accounting, and other departments to resolve issues and streamline workflows.
- Prepare and analyze AP reports and metrics for management (aging reports, payment trends, early payment discounts, etc.).
- Assist with audits (internal and external) by providing documentation and explanations.
- Handle escalated issues and exceptions with a solutions-oriented approach.
Minimum Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent 5 years of relevant experience may be considered in lieu of a degree.
- 5+ years of progressive Accounts Payable experience.
- Strong knowledge of Accounts Payable best practices, ERP systems (e.g., JDE, SAP, Oracle, NetSuite, Microsoft Dynamics, or similar), and AP automation tools (e.g., Avid, Bill.com, Concur).
- Experience with 1099 reporting, sales and use tax, and vendor compliance requirements.
- Demonstrated ability to serve as a subject matter expert, provide guidance and mentorship to AP team members, and support process improvements in a fast-paced environment.
Preferences
2+ years of experience in a leadership role.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent 5 years of relevant experience may be considered in lieu of a degree.
- 5+ years of progressive Accounts Payable experience.
- Strong knowledge of Accounts Payable best practices, ERP systems (e.g., JDE, SAP, Oracle, NetSuite, Microsoft Dynamics, or similar), and AP automation tools (e.g., Avid, Bill.com, Concur).
- Experience with 1099 reporting, sales and use tax, and vendor compliance requirements.
- Demonstrated ability to serve as a subject matter expert, provide guidance and mentorship to AP team members, and support process improvements in a fast-paced environment.
- 2+ years of experience in a leadership role.
Benefits
- Health insurance
- Dental coverage
- Short-term disability
- Long-term disability
- Paid time off
- Paid parental leave
- 401(k)
Company overview
Inotiv is a leading contract research organization (CRO) specializing in nonclinical research services for the pharmaceutical, biotechnology, and medical device industries. The company provides comprehensive solutions including discovery and safety assessment services, research models, and analytical support. Inotiv operates through two main segments: Research Models and Services (RMS) and Discovery and Safety Assessment (DSA). The RMS segment offers research models, including purpose-bred rodents and large research models, along with related services. The DSA segment provides drug discovery and development services, including in vitro and in vivo studies, bioanalytical services, and regulatory support. With facilities across North America and Europe, Inotiv serves a global client base, supporting the development of new therapeutics from early discovery through regulatory submission. The company plays a critical role in advancing biomedical research by providing essential preclinical data and models that help accelerate the development of new drugs and medical treatments.