Trade Show & Event Specialist

We are seeking a highly organized, results-driven Trade show & Events Specialist to join our collaborative North America Marketing team. In this role, you will support the Trade Show & Events Manager in the planning, coordination, execution, and evaluation of live, virtual, and hybrid trade shows, sales meetings, customer events, and special programs. This role is responsible for managing event logistics, maintaining trade show assets and inventory, coordinating vendor and internal stakeholder communications, and ensuring flawless execution of events that enhance brand visibility, generate qualified leads, and support sales and marketing objectives.

Your Responsibilities

• Assist in the planning, coordination, and execution of regional, state, national, and industry trade shows, conferences, roadshows, laboratory meetings, and customer-facing events.
• Support all event logistics including registration, shipping, booth setup and teardown, travel arrangements, hotel accommodations, catering, and on-site event management.
• Coordinate timelines, project plans, event checklists, and communication schedules to ensure successful execution.
• Provide onsite support before, during, and after events, including exhibit setup, attendee engagement activities, and post-event wrap-up.
• Support the execution of virtual and hybrid events, webinars, and digital trade show programs.
• Maintain trade show inventory including booth properties, promotional materials, literature, signage, giveaways, demonstration equipment, and marketing collateral.
• Coordinate the preparation, shipping, tracking, and return of exhibit materials and equipment.
• Collaborate with Marketing and Sales teams to support event marketing campaigns and attendee engagement initiatives.
• Support booth staffing logistics and communicate event expectations, schedules, and objectives to participating team members.
• Assist in developing creative strategies to increase booth traffic, customer engagement, and overall event effectiveness.
• Serve as a liaison between internal departments and external vendors, venues, freight providers, exhibit houses, and service contractors.
• Maintain event calendars, schedules, and planning documents.
• The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple projects simultaneously in a fast-paced environment.

Your Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, Business Administration, Hospitality, or a related field preferred.
• 1 to 2 years' relevant experience preferred
• Ability to present Ivoclar with tact and maturity in interacting with people of all levels within and outside the company
• Ability to multi-task, provide attention to detail, take direction and flexibility as a team player
• Well organized and able to work under tight deadlines
• Excellent communication skills verbal and written, interpersonal and phone skills needed
• Strong knowledge of Outlook, MS Word, Excel, PowerPoint, internet required