UNIT CLERK/SECRETARY/COORD
UHS
Summary
Horizon Health is seeking a Program Secretary to work and support the Behavioral Health program at Fort Duncan Hospital in Eagle Pass, TX. This inpatient psychiatric unit has a total of 18 inpatient psychiatric beds (Adults & Seniors). The Program Secretary is responsible for the Behavioral Health Program's daily administrative duties and providing assistance to the Behavioral Health Program Director. The Program Secretary also has responsibility for performing Human Resources related duties such as applicant tracking and onboarding.
Job description
Responsibilities
- Answer the phone and prepare correspondence, reoccurring reports and other periodic or special reports as required. This includes coordination, typing, distribution and filing
- Schedules meetings and appointments as appropriate, and greets visitors, patients, and their families. Facilitates special events as needed
- Coordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation
- Ensures I-9 and new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements
- Creates new hire/rehire personnel files, files employee documents, and ensures corporate HR has a copy of all appropriate documents for the employees' corporate personnel files
- Maintains schedule for filing court paperwork and hearings. Works closely with court personnel to maintain good relationships
- Reviews and evaluates all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient
- Orders all office supplies and oversees all maintenance on office related equipment
- Provides data entry support as needed. This may include, but not be limited to, HBIPS, CQI, census, training documents, and audits
- Performs other duties as assigned/required by this position
Qualifications
- Bilingual with Spanish is required
- High school diploma or GED required
- Bachelor's degree preferred
- 1-3 years of working experience in a similar role
- Valid driver's license and use of an automobile
- Crisis Prevention
- Enhances professional growth and development through participation in educational programs, in-service meetings and workshops. Keeps up to date on professional literature
- Maintain effectiveness and certification in required patient management protocols
- Completes and maintains all required state/regulatory, Hospital and Horizon competencies and training/education expectations on a timely basis
- Is knowledgeable of hospital and departmental policies and procedures, objectives, quality improvement program, safety, environmental and infection control standards
- Develops basic knowledge of Hospital and Horizon senior staff and organizational structure
Requirements
- Bilingual with Spanish is required
- High school diploma or GED required
- Bachelor's degree preferred
- 1-3 years of working experience in a similar role
- Valid driver's license and use of an automobile
- Crisis Prevention
- Maintain effectiveness and certification in required patient management protocols
- Completes and maintains all required state/regulatory, Hospital and Horizon competencies and training/education expectations on a timely basis
Benefits
- Medical, Dental & Vision
- Prescription Drug Plan
- 401(k) Matching
- Discounted Stock Plan
- Long-term Disability
- Short-term Disability
- Flexible Spending Accounts
- Healthcare Savings Account
- Life Insurance
- Career Development
- Tuition Assistance
Company overview
Universal Health Services, Inc. (UHS) is one of the nation's largest and most respected providers of hospital and healthcare services, operating as a Fortune 300 corporation headquartered in King of Prussia, Pennsylvania. Founded in 1979, UHS has grown into a major healthcare enterprise with approximately 99,000 employees and annual revenues exceeding $14 billion. The company operates through its subsidiaries, managing 29 acute care hospitals, 331 behavioral health facilities, and 60 outpatient and other facilities across 39 U.S. states, Washington D.C., Puerto Rico, and the United Kingdom. UHS provides comprehensive healthcare services including acute care, behavioral health treatment, cancer centers, and ambulatory surgical centers. The company's strategy focuses on building or acquiring high-quality hospitals in rapidly growing markets and investing in advanced medical equipment and skilled personnel to become the leading healthcare provider in each community it serves. UHS is publicly traded on the New York Stock Exchange (NYSE: UHS) and has established a strong reputation for delivering compassionate, high-quality care while maintaining financial stability and operational excellence.