UNIV - Finance Manager - Department of Medicine: Divisions of Cardiology & Endocrinology

Job Duties

Financial Management – Division of Cardiology (35%)

Supports the preparation of the entire Cardiology Division’s annual $38 million operating budget (University and MUSCP) and $7.5 million research budget, including monthly budget-to-actual reporting, accrual management, and personnel costing allocation changes. Responsible for budget preparation, management, and analysis; prepares and monitors the budget process; analyzes past and current data; makes recommendations for corrective actions; ensures budget deadlines are met.

Manages all accounting and financial reporting of University, MUSCP, and MUSCF accounts for the Cardiology Division, including detailed reporting and analysis to the Heart and Vascular Board. Supports the faculty at-risk salary plan and quarterly payout process. Prepares and manages regular reporting of over 50 MUSC Foundation funds (in excess of $34 million), including fund balances and anticipated revenues and expenses/commitments. Prepares check requests to the MUSC Foundation and ensures all uses of MUSCF funds align with fund purpose. Prepares and manages the Cardiology Division’s cFTE database and supports the wRVU Tracker. Monitors annual distribution and use of faculty professional development funds. Monitors and resolves cash deficits and beginning fund balances proactively. Assists with financial review and routing of contracts or legal agreements. Manages invoicing of clinical call agreements and one-time payment processes for APPs and faculty. Supports monthly financial checklist process and ensures coverage models are reconciled. Participates in monthly budget to actual meetings.

Human Resources & Faculty Affairs – Division of Cardiology (20%)

Coordinates financial aspects, in partnership with Division Director, Division Administrator and Department HR leadership, of over 170 faculty, staff, and trainees. Oversees personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees. Prepares and coordinates all financial aspects of personnel actions and assists with HR onboarding. Assists with payroll or RSI stipend processes for Graduate Research Assistants. Works closely with Department Leadership and Grant and Finance colleagues to submit cost allocations, ASWs, and payroll accounting adjustments in OurDay. Supports annual faculty evaluation and contracting processes, compensation planning and calculations. Coordinates quarterly effort reporting process ensuring compliance with Federal, State, Institutional, and agency specific guidelines.

Research and Grant Management – Division of Cardiology (20%)

Coordinates clinical trial and pre-award grant preparation for the Division’s ~$7.5M research portfolio (over 110 active grants and clinical trials), including preparation of budgets, data collection, and routing of documents. Performs post award financial management of grants including accounting and reporting of personnel and non-personnel transactions, monitoring spending, forecasting, and preparing financial reports. Coordinates with principal investigators, Office of Clinical Research, Program leadership team, sponsors and Office of Research and Sponsored Programs, Grants and Contracts Accounting. Reviews and responds to requests from faculty, GCA, ORSP, Pre-Award or other stakeholders. Processes amendments. Tracks specific commitments made by Department Leadership. Develops, performs complex analysis and prepares and distributes PI Reports. Develops solutions and owns implementation of solutions for grant management. Schedules and holds meetings with PIs to review reports and manage follow-ups at least quarterly. Reviews and approves requests in Cayuse for new proposals or awards. Works closely with GCA on timely close out of sponsored projects. Collaborates with departmental clinical trial colleagues with post award administration for corporate clinical trials. Provides resolution for cost over-runs, variances, assures compliance and provides regular financial reports to principal investigators and Division Administrator. Maintains all incoming payments, including preparing ACH Wire and Check Deposit forms, reviewing unclaimed cash report, and communicating with sponsors. Ensures all activities are in compliance with Federal, State, and Institutional policies and award specific regulations.

Financial and Grant Management – Division of Endocrinology (15%)

Supports the preparation of the Endocrinology Division’s annual $12.5 million operating budget (University and MUSCP) and $3 million research budget, including monthly budget-to-actual reporting, accrual management, and personnel costing allocation changes. Manages all accounting and financial reporting of University and MUSCP, and MUSCF accounts for the Endocrinology Division. Prepares and manages regular reporting of MUSC Foundation funds within the Division of Endocrinology. Prepares and manages the Endocrinology Division’s cFTE database and supports the wRVU Tracker. Participates in monthly budget to actual meetings. Coordinates clinical trial and pre-award grant preparation for the Division’s ~$3M research portfolio. Coordinates with principal investigators, Office of Clinical Research, Program leadership team, sponsors and Office of Research and Sponsored Programs, Grants and Contracts Accounting. Monitors and resolves cash deficits and beginning fund balances proactively. Tracks specific commitments made by Department Leadership. Develops, performs complex analysis and prepares and distributes PI Reports. Develops solutions and owns implementation of solutions for grant management. Works closely with GCA on timely close out of sponsored projects. Collaborates with departmental clinical trial colleagues with post award administration for corporate clinical trials. Provides resolution for cost over-runs, variances, assures compliance and provides regular financial reports to principal investigators and Division Administrator.

Financial Reporting & Analytics – Department of Medicine (5%)

Responsible for preparation and management of custom financial reports for standardized use across all Divisions within the Department. Responsible for updating and distributing the Department of Medicine’s Work RVU (wRVU) Tracker report monthly, including pulling actual wRVUs from MUSC analytics tools, ensuring monthly targets are accurate, distributing the report to Department leadership for review, and sending final version to key Department leadership. Responsible for updating and distributing the Department of Medicine’s Key Trends report monthly, including pulling actual financial, HR, and patient access data from MUSC tools, ensuring report completeness, distributing the report to Department leadership for review, and sending final version to key Department leadership. Ensures reports include most relevant data to support decision making by senior leadership. Analyzes current data being used in reports on a continuous basis. Makes recommendations for corrective actions or report improvements as needed.

Communication & Other Duties (5%)

Clearly and professionally communicates program matters with diverse stakeholders and communicates financial information clearly and concisely. Adapts communication style to suit different audiences, from technical finance teams to non-financial staff. Provides timely responses to inquiries via email, meetings, and other business communication channels. Maintains confidentiality while conveying sensitive financial information. Presents high level overview and detailed financial data, including variance explanations of all programs, at monthly meetings with leadership. Prepares for and participates in faculty meetings. Other duties as assigned by Department of Medicine Administration.