Summary

Waters Corporation is a global leader in analytical instruments, separations technologies, and software solutions serving the life, materials, food, and environmental sciences industries. Founded in 1958 and headquartered in Milford, Massachusetts, the company specializes in high-performance liquid chromatography (HPLC), ultra-performance liquid chromatography (UPLC), mass spectrometry systems, and laboratory informatics software. With approximately 7,600 employees worldwide, Waters provides critical analytical tools that enable pharmaceutical companies, research institutions, and quality control laboratories to ensure drug safety, food purity, and environmental monitoring. The company's innovative technologies support scientific discovery, product development, and regulatory compliance across multiple sectors, making it an essential partner for laboratory-dependent organizations seeking to advance scientific understanding and improve human health through precise measurement and analysis.

Job description

Occupancy Planning & Space Strategy

Analyze portfolio utilization data, headcount demand, and capacity metrics (1 to 3-year horizon) to forecast supply, identify cost savings, and recommend efficient space allocation strategies.
Maintain and manage Waters' space utilization software (OfficeSpace) and IBM Maximo work orders to ensure seating and layouts are continually up to date.
High-fidelity management of AutoCAD libraries, ensuring proper version control and conducting field verifications to ensure drawings reflect exact facility conditions.
Lead routine space walks, site audits, and reviews to enforce global Workplace Guidelines, resolve headcount discrepancies, and maximize space efficiency.
Oversee all interior and exterior directional signage globally and manage vendor relationships with signage providers.

Move Management & Project Execution

Plan, schedule, and execute everything from individual weekly requests to partnering with Workplace Design Lead on complex, floor-by-floor office relocations and corporate restacks with minimal business disruption.
Directly manage all internal Milford moves, including space assignments, move phasing, supply distribution, and partnering closely with IT and external moving vendors.
Proactively handle change orders and monitor vendor delivery against service quality standards.
Manage furniture layouts for moves, coordinate installations, perform inventory audits, and manage post-move punch lists. Oversee and maintain basement storage facilities, ensuring safety and fire compliance.
Partner with the Security team to integrate and validate badge access data into facilities workflows. Manage training requirements for OfficeSpace software and upgrades across large international sites.

Change Management & Stakeholder Collaboration

Facilitate move meetings and prepare clear cross-functional announcements to ease transitions for impacted groups.
Act as the primary liaison between employees and the Facilities team, gathering business requirements and setting realistic expectations for occupancy solutions.
Manage coordination of ergo assessments with onsite PT partners. Work with furniture vendors for all ergo furniture orders as needed.

Requirements

6+ years' operating as an occupancy planning consultant or manager within a large, matrixed global corporate footprint
Advanced AutoCAD or Revit proficiency
Proficiency in CAD/CAFM/IWMS technology with move management modules
Advanced Microsoft Excel, PowerPoint, and MS Project
Practical experience measuring, allocating, and analyzing corporate space
Background using advanced data analytics and reporting tools to evaluate space utilization
Familiarity with current workplace layout methodologies, agile environments, and industry best practices
Bachelor's degree required
Comfortable working outside standard business hours during major relocation execution windows
Physical capability to walk long distances, stand for extended periods, and navigate tight spaces
Ability to regularly lift/carry 25 lbs. and occasionally assist with moving items between 10-50 lbs.

Company overview

Waters Corporation is a global leader in analytical instruments, separations technologies, and software solutions serving the life, materials, food, and environmental sciences industries. Founded in 1958 and headquartered in Milford, Massachusetts, the company specializes in high-performance liquid chromatography (HPLC), ultra-performance liquid chromatography (UPLC), mass spectrometry systems, and laboratory informatics software. With approximately 7,600 employees worldwide, Waters provides critical analytical tools that enable pharmaceutical companies, research institutions, and quality control laboratories to ensure drug safety, food purity, and environmental monitoring. The company's innovative technologies support scientific discovery, product development, and regulatory compliance across multiple sectors, making it an essential partner for laboratory-dependent organizations seeking to advance scientific understanding and improve human health through precise measurement and analysis.